Terms And Conditions

Reservations & Deposits

Deposits can be made via our online booking or by calling 737-738-3669. Full Payments and Balances must be paid by phone. Reservations will not be confirmed until deposit/payment is received.

It is the responsibility of the Client to carefully read and understand all Terms and Conditions and all tour information before submitting any form (booking , flight request, insurance, hotel accommodation), including payments required. Any questions regarding the Spell Caster Texas LLC (Wicked Women Weekends) Terms and Conditions should be sent to ghosts@spellcasterghosttours.com for clarification before purchasing any services offered by Spell Caster Texas LLC.

It is understood by the Client that by making a booking (reservation), she has agreed to the stated tour costs and all payment details and dates as published. This contract permits price increases except if the customer has paid in full. If the total price of the travel services is increased and the cumulative increase, except any increase resulting from an increase in retail sales tax or federal goods and services tax, is more than 7%, the customer has the right to cancel the contract and obtain a full refund.

Insurance

It is the Client’s responsibility to determine the amount of travel insurance coverage she wants to purchase to protect her investment, as well as to understand the Terms and Conditions of the insuring company and the policy issued.

Out of country emergency medical insurance is required, and it is the responsibility of the Client to obtain adequate insurance.

Forms

In order for Spell Caster Texas LLC to collect necessary information from Clients, the use of FORMS is required. These online forms require Clients to read and agree that they have understood the Terms and Conditions as stated. Clients provide a valid email address belonging to them that allows Spell Caster Texas LLC to communicate important information regarding their booking. The Client is responsible for notifying the Spell Caster Texas LLC of any changes to their email and other contact information.

By submitting a form that will result in a charge to your credit card, you are providing your electronic signature that you have authorized Spell Caster Texas LLC or its contracted suppliers to charge your credit card the specified amount on the form. You will receive a detailed invoice showing your payment and any future payments required. It is the client’s responsibility to validate that the amount charged is accurate and notify the Spell Caster Texas LLC immediately if an error is discovered. Client acknowledges and agrees that reversing a valid credit card charge she previously authorized is illegitimate.

Cancellation Penalties

Deposits and scheduled payments are non-refundable. Final payments are non-refundable after the final payment date. If Spell Caster Texas LLC cancels a tour due to insufficient travelers before a tour is guaranteed, all payments are refundable. No damages shall be due to Client for failure by Spell Caster Texas LLC to perform obligations related to the delivery of tour services if such failure is a result of Acts of God (including fire, flood, earthquake, storm, hurricane, volcano eruption, or other natural disasters), pandemics, epidemics, war, invasion, acts of foreign enemies, cyber-attacks, hostilities (regardless of whether war is declared), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalism, government sanction, blockage, embargo, labor dispute, strike, lockout or interruption or failure of any mode of transportation.

It is understood by the Client that each payment made to Spell Caster Texas LLC will be disbursed as required by the contractual terms that Spell Caster Texas LLC has entered into with each tour vendor/partner in order to provide the services agreed to for the tour to which the Client is registered. As such, all required payments (deposits, second deposits/payments, final payments etc) are non-refundable after the due date. If Client does not pay a scheduled payment by the due date, their trip may be canceled, and no monies already paid will be reimbursed.

Tours lacking enough travelers will be canceled, and clients will be notified via email. Spell Caster Texas LLC will make every effort to cancel tours lacking enough travelers prior to the collection of final payment. All deposits and interim payments will be promptly refunded. Spell Caster Texas LLC is not responsible for any other cost incurred, including but not limited to flights and extra hotel room nights. Do not make non-refundable flight arrangements prior to a tour being guaranteed.

Roommates

Roommate matching is done as a courtesy, and while most matches result in wonderful friendships, success is not guaranteed. If, during the tour, you decide you would no longer like to share a room with your roommate, you will need to request (and pay for) a single room at all accommodations. This can be shared between the two people in the room if it is a mutual decision. If you are a very light sleeper or snore, you may want to consider getting your own single room.

Responsibility

Spell Caster Texas LLC are not responsible for death, bodily injury, illness, damage, delay or other loss or detriment to person or property, or financial costs both direct and indirect incurred, or for the Company’s failure to commence, perform and/ or complete any duty owed to the Client if such death, delay, bodily injury (including emotional distress or injury), illness, damage or other loss or detriment to person or property is caused by Act of God, war or war like operations, mechanical breakdowns, terrorist activities or threat thereof, civil commotions, epidemics, pandemics, labor difficulties, interference by authorities, political disturbance, howsoever and where so ever any of the same may arise or be caused, riot, insurrection and government restraint, fire, extreme weather or any other cause whatsoever beyond the reasonable control of the Company the consequences of which could not have been avoided even if all due care had been exercised; or an event which the Company or the supplier of services, even with all due care, could not foresee.

Itinerary Disclaimer

While it is our intention to adhere to the itinerary described on occasion, it may be necessary or desirable to make alterations. All itineraries and accommodations are subject to change

Tour itinerary may be altered prior to departure at the sole discretion of Spell Caster Texas LLC to facilitate the tour, to protect the health and safety of our Clients, and when events occur that are beyond the control of Spell Caster Texas LLC. Accommodations listed are subject to change and may be replaced with similar accommodations. Once a tour has departed, itinerary changes may be necessary as a result of unforeseen circumstances, operational concerns, or concerns for the Client’s health, safety, enjoyment, or comfort. Any itinerary changes are at the sole discretion of Spell Caster Texas LLC or our local supplier.

Client/Traveler Responsibility

Illegal drugs will not be tolerated on any trips. Possessing or using drugs not only contravenes the laws of the land but also puts the rest of the group at risk. Travelers are expected to be considerate of fellow travelers, the tour leader, local tour guides, and any people encountered. Unkind and rude behaviour will not be tolerated. Spell Caster Texas LLC Host has the ability, in extreme circumstances, to expel a traveler from the group, and no refund will be issued.

Spell Caster Texas LLC reserves the right to remove any traveler from a tour should it be determined that the traveler is adversely affecting the overall group dynamics, is a danger to herself or others, or is willfully ignoring the instructions of Spell Caster Texas LLC Host or its representatives to the detriment or safety of the group. In the event a traveler is removed from a tour, Spell Caster Texas LLC will not refund any monies. Transportation costs to return home, airline penalties, and any other expenses will be the responsibility of the traveler. In the event a traveler chooses to leave a tour prior to its scheduled conclusion, Spell Caster Texas LLC will not refund any monies for the unused portion of the tour arrangements. Transportation costs from tour departure point to the airport, airline penalties, and any other expenses will be the responsibility of the traveler.

Photographs and Media

Traveler acknowledges that they grant Spell Caster Texas LLC a royalty-free license to use my photographic, video, or digital likeness solely for promotional, educational, and/or commercial purposes. Guest hereby gives full consent to Spell Caster Texas LLC to use and publish Guest’s likeness on advertisements and acknowledges tha Spell Caster Texas LLC does not compensate guests in any manner for the use of images in any of the following: photographs, images, drawings and renderings, and for the use of including but not limited to: Spell Caster Texas LLC website, brochures, advertisements, bulletins, media releases, newspaper and magazine articles, and any other form of promotion, information and publication, both print and digital.

Traveler Delay

Travelers who are delayed for whatever reason are responsible for notifying Spell Caster Texas LLC of their situation and communicating regularly with Spell Caster Texas LLC as to their anticipated arrival time. Delayed travelers are responsible for joining the group as soon as possible and at their own expense if their arrival occurs after the last scheduled transfer.

Foreign Travel

Travel Documents & Passports

You require a passport valid for 6 months beyond the last day of travel. It is the clients whole responsibility to determine the need for and obtain travel visas. Spell Caster Texas LLC is not responsible for any issues arising from obtaining a passport or visa. Clients are responsible for providing their own documentation.

Travelers must be able to meet all health entry requirements, obtain the recommended inoculations, and obtain any health documentation required to enter countries the traveler will visit or transit through as part of the tour.

Any traveler who cannot obtain proper documentation to travel, no matter when or how that discovery is made, will be responsible for whatever cancellation penalties are in force at the time of cancellation from Spell Caster Texas LLC tour or at the time of denial of travel.

Entry to another country may be refused even if the required information and travel documents are complete.

Currency

All prices shown are in US Dollars unless otherwise stated and include all taxes where applicable. Although it is not anticipated, prices are subject to change if there is a significant change in the status of the US Dollar.

This contract permits price increases except if the Client has paid in full. If the total price of the travel services is increased and the cumulative increase, except any increase resulting from an increase in retail sales tax or federal goods and services tax, is more than 7%, the customer has the right to cancel the contract and obtain a full refund.

Living Standards

Be advised that other countries may have different living standards with respect to the provision of utilities, services, and accommodations.

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